Copyright and permissions guidelines 


1.
It is the author’s responsibility to clear permission to use copyrighted material. This is standard practice in the publishing industry.

2. Take note that the copyright holder may demand a fee. This is also the author’s responsibility (but please discuss with your editor for clarification if there is an exceptional circumstance).

3. It is important that issues are addressed in a timely fashion as they can sometimes be slow to resolve.

4. All permissions must be in writing; an informal‐sounding email may be sufficient providing it contains clear agreement to the request. Keep a record of all correspondence and forward to your editor.

5. Make sure you identify the copyright holder and communicate to someone who has authority to grant permission. Start with the relevant publisher’s rights department. Rights may have migrated to another publisher or reverted to the author. More than one publisher may hold the rights covering different territories.

6. You should request non‐exclusive world English rights (print and electronic), including the United States. Copyright holders may require further info e.g. about territories or print run (this is usually from another publisher or related media). Contact your editor if you have any questions.

7. Copyright holders have an exclusive right to allow or disallow use of material, and can stipulate exactly how you should acknowledge it and what fee it may involve. If they do not reply it does not mean that they have tacitly approved your request.

8. Any changes to material that you want to reprint or have permission to reprint need to be approved by the copyright holder. Redrawing or adapting previously published artwork will require permission and must be acknowledged. But using raw data from which you derive an original drawing or table does not need formal permission; the source of the data should, however, be credited.

9. If you are re-using material from a published work of which you are also the author, it is possible that the terms of the original publishing contract allow this. However, this must be confirmed.

10. Please be aware that the wide availability of an item on the internet does not imply that it is not subject to copyright restrictions. Either obtain permission or supply evidence that the item is legally available to use. For example, it may be posted online with a “Creative Commons” attribution.

11. If necessary clearances have not been obtained, we cannot publish the material and it will have to be removed from your work.

12. In certain cases and where you are able to show that you have made every effort to obtain permission but have not had a response, we may agree to proceed. Your editor will confirm this.

13. Works of over 70 years old are generally out of copyright. However, there are subtle variations in copyright law depending on territory, so please contact us if in doubt.

14. Photographic images or scans will need to be supplied as high‐resolution versions suitable for print. This is 300 dpi x the size required on the printed page. If you need any further guidance on this, contact Greenleaf Publishing.