Guidelines for monograph authors

Submitting the manuscript

It is assumed that all manuscripts will be supplied in electronic format. If this is not to be the case, please consult the publisher at the earliest opportunity. The preferred software is Microsoft Word (any version; or Word files saved as Microsoft RTF), but other word-processing software may be acceptable. Please consult us at if in doubt. Files should be emailed directly to your Publisher, but can be saved onto a CD and posted. All postal communication should be addressed to Greenleaf Publishing, Salts Mill, Victoria Road, Bradford BD18 3LA, UK and marked for the attention of the Publishing Team.


Include authors’ names, affiliations, full postal address and telephone, fax and email. Make sure there is an accurate and updated table of contents. Please also include approximately 120 words of biographical information on all authors, and a good-quality photograph (head and shoulders shot) of each (digital files at least 500 pixels wide; you may send a print [not a transparency]).

Organize electronic files by chapter. Create separate files for title page, contents, preface, references, biographies, and so forth.


Greenleaf Publishing uses Harvard APA referencing for all academic titles. More practitioner-oriented titles may use footnotes – please consult your editor for guidance. All bibliographic references must be complete, comprising: authors and initials, full title and subtitle, place of publication, publisher, date, and page references. References to journal articles must include the volume and number of the journal and page extent. The layout should adhere to the following conventions:


Self, R. (2003). American Babylon: Race and the Struggle for Postwar Oakland. Princeton, NJ: Princeton University Press.

Journal article

Mead, L.M. (2007). Toward a mandatory work policy for men. Future of Children, 17(2), 43-72.

Chapter in edited collection

Rehak, J. (1996). Go back and circle the verbs. In W. Ayers & P. Ford (Eds.), City Kids, City Teachers: Reports from the Front Lines (pp. 270-285). New York: New Press.

Conference paper

Brown, S., & Caste, V. (2004, May). Integrated obstacle detection framework. Paper presented at the IEEE Intelligent Vehicles Symposium, Detroit, MI.

Online document

Judy Garland. (2010). In Encyclopaedia Britannica Online. Retrieved from

Web page

Borsuk, A. (2008, November 9). 20,000 students now use vouchers. Milwaukee Journal Sentinel. Retrieved from


These should be listed, alphabetically by author surname, in a separate file at the end of the manuscript. When citing, please use the "author–date" method in parentheses, e.g. "(Marshall and Holmes, 1996, pp. 26, 27)".

For full referencing guidelines, please click here


These may be used in non-academic works. Edited collections and research-based monographs should use Harvard APA. Please consult your editor if you are unsure.

Use automatic numbering in word-processing software (e.g. Microsoft Word). Use footnotes rather than endnotes. Otherwise, number consecutively in Arabic numerals and place before the list of bibliographic references. Then indicate position in the text by use of parentheses, e.g. "(see Note 1)".

Tables, graphs, etc.

All tables, graphs, diagrams and other drawings should be clearly referred to and numbered consecutively in Arabic numerals. Their position should be indicated in the text. All figures must have captions. In all figures taken or adapted from other sources, a brief note to that effect is obligatory, below the caption.

Please ensure that you have secured all necessary permissions to use material taken from other sources. For full guidelines, please read the copyright and permissions page.

When submitting your manuscript, please send your figures, tables and graphs separately and in their original files. You can embed them in the manuscript to indicate position, but they must also be submitted separately to ensure they are of sufficient print quality and to prepare them for publication.


Photographic material should be supplied as digital files (acceptable if at least 300 dpi x 7 cm [or 800 pixels wide]) separately to your manuscript. Please bear in mind when selecting images that Greenleaf Publishing does not usually print in colour. Please also ensure that you have secured the necessary permission to use any images taken from other sources, including the web.

For full guidelines, please read the copyright and permissions page.


Authors are responsible for ensuring that all manuscripts (whether original or revised) are accurately typed before final submission. One set of proofs will be sent to authors before publication, which must be returned by email within 14 days of receipt.

Greenleaf Publishing can only process changes indicated on the PDF proofs. The best way to indicate these changes is to use the comment tools supplied in Adobe Reader DC, which is available as a free download.