Guidelines for book editors


It is usual for abstracts of circa 300 words to be sought initially. After a selection has been made, full chapters are requested. Submissions via email are required, saved as Microsoft Word or RTF documents. They should be sent directly to the editor(s).

Editors will normally:

  • Write, amend as necessary and circulate the call for contributions.
  • Inform authors when their abstract has been accepted/rejected.
  • Set a deadline for the full chapter submission.
  • Oversee the peer-review process (if applicable), assigning reviewers and providing feedback to authors.
  • Ensure that authors have submitted chapter information sheets and signed copyright and permissions forms for each accepted chapter.
  • Provide the publisher with the book’s running order and an introduction/preface/foreword as appropriate.


Please ensure that authors have completed chapter information sheets and that they have signed the copyright and permissions agreements.

Click here to download a chapter information sheet.
Click here to download copyright and permissions agreements.

When it is time to submit the manuscript, the publisher will send an invitation to a shared folder. Editors should create a new folder for each chapter, placing into it the full chapter and any accompanying images, tables or figures. The chapter information sheet and copyright and permissions forms should also be included. The folder name format should be chapterorder_authorlastnames, e.g. 1_Smith and Jones.

For any queries or further information, please contact


Chapter length will be determined by the editor(s), but will usually be in the range of 4,000–6,000 words. Chapters should be arranged in the following order of presentation.

First page: Title, subtitle (if any), authors’ names and affiliations. Respective names and affiliations of co-authors should be clearly indicated.

Subsequent pages: Main body of text; list of references; appendices; tables; illustrations.

Authors are urged to write as concisely as possible, but not at the expense of clarity. The main title of the chapter should be kept short, up to 40 characters including spaces, but may be accompanied by a subtitle if further clarification is desired. Descriptive or explanatory passages, intrinsically necessary but which tend to break the flow of the main text, should be expressed as footnotes or appendices.


Greenleaf Publishing uses Harvard APA referencing for all academic titles. All bibliographic references must be complete, comprising: authors and initials, full title and subtitle, place of publication, publisher, date, and page references. References to journal articles must include the volume and number of the journal and page extent. The layout should adhere to the following conventions:


Self, R. (2003). American Babylon: Race and the Struggle for Postwar Oakland. Princeton, NJ: Princeton University Press.

Journal article

Mead, L.M. (2007). Toward a mandatory work policy for men. Future of Children, 17(2), 43-72.

Chapter in edited collection

Rehak, J. (1996). Go back and circle the verbs. In W. Ayers & P. Ford (Eds.), City Kids, City Teachers: Reports from the Front Lines (pp. 270-285). New York: New Press.

Conference paper

Brown, S., & Caste, V. (2004, May). Integrated obstacle detection framework. Paper presented at the IEEE Intelligent Vehicles Symposium, Detroit, MI.

Online document

Judy Garland. (2010). In Encyclopaedia Britannica Online. Retrieved from

Web page

Borsuk, A. (2008, November 9). 20,000 students now use vouchers. Milwaukee Journal Sentinel. Retrieved from

These should be listed, alphabetically by author surname, in a separate file at the end of the manuscript. When citing, please use the "author–date" method in parentheses, e.g. "(Marshall and Holmes, 1996, pp. 26, 27)".

For full referencing guidelines, please click here

Tables, graphs, etc.

All tables, graphs, diagrams and other drawings should be clearly referred to and numbered consecutively in Arabic numerals. Their position should be indicated in the text. All figures must have captions. In all figures taken or adapted from other sources, a brief note to that effect is obligatory, below the caption.

Please ensure that authors have secured all necessary permissions to use material taken from other sources. For full guidelines, please read the copyright and permissions page.

When authors submit their chapters, please ensure that figures, tables and graphs are sent separately and in their original files. They can be embedded into the Word document to indicate position, but they must also be submitted separately to ensure they are of sufficient print quality and to prepare them for publication.


Photographic material should be supplied as digital files (acceptable if at least 300 dpi x 7 cm [or 800 pixels wide]) separately to the chapter. Please bear in mind when selecting images that Greenleaf Publishing does not usually print in colour. Please also ensure that authors have secured the necessary permission to use any images taken from other sources, including the web.

For full guidelines, please read the copyright and permissions page.


Authors are responsible for ensuring that all manuscripts (whether original or revised) are accurately typed before final submission. One set of proofs will be sent directly to authors before publication, which must be returned by email within 14 days of receipt.

Authors should be advised that Greenleaf Publishing can only process changes indicated on the PDF proofs. The best way to indicate any changes is to use the comment tools supplied in Adobe Reader DC, which is available as a free download.